Ascension Program | MedSurplus Alliance

Ascension Donation Program Implementation Toolkit

Ascension Health is partnering with the MedSurplus Alliance and MSA Accredited Medical Surplus Recovery Organizations to implement system-wide processes to recover and redistribute excess inventory to low-income settings. Working together the partners will advance the following goals:

Mission Fulfillment - Support health care workers, heal more patients and strengthen health systems worldwide.

Sustainability Integration - Extend equipment life, divert usable products from landfills, demonstrate environmental stewardship and protect the environment for everyone.

Employee Engagement - Offer volunteer opportunities and medical mission trip support.

Community Benefit - Support community programs, document community needs assessment and other program requirements.

This toolkit outlines the activities, estimated time commitment, documents and the support provided by the MedSurplus Alliance to ensure a successful program. The Implementation Steps Summary below is a downloadable 2-page description of the program.

Implementation Steps Summary

STEP 1

Step One: Identify the Project Team

The MedSurplus Alliance and Medical Surplus Recovery Organization will provide contact persons responsible for facilitating the initial planning meeting, program orientation, and product pick-up. The project will require the participation of regional leadership and Sites of Care staff.

Suggested Ascension project team participants include a representative from Operations Integration, The Resource Group, Finance, and TriMedx to serve as the onsite lead for donation activities and communication.

STEP 2

Planning Meetings

Conference Call – The MedSurplus Alliance will host a kick-off meeting to discuss the implementation process, answer questions and schedule an on-site meeting.

On-Site Meeting – The MSA and Medical Surplus Recovery Organizations will visit the Missions to confirm the implementation timeline, roles, and responsibilities, provide staff orientations and coordinate the initial shipment.

The downloadable agendas can be adapted to meet each Mission's requirements.

Step Two: Meeting Agendas

The outcomes of this meeting will be documented in Step 3, the Donation Plan.

STEP 3

Donation Plan

The MSRO will draft a Donation Plan designed to reflect the specific needs and capacity of each Ministry partner. The plan outlines the responsibilities of the partners, including; frequency and pick-up method, product donation guidelines, reporting and follow up process and key contact information. (Review the proposed donation plan – 30 minutes.)

Donation Plan Elements Template

STEP 4

Initial Clean-Out and Product Pick Up

Based on the information shared by the Ministry, the MSRO staff may recommend an on-site review of the available products prior to shipment and arrange an initial clean-out shipment. (Varies by location.)

Donation Guidelines

STEP 5

MSRO Reports and Documentation

MSRO partners will provide a donation receipt, provide specific feedback regarding donations as needed to improve the program and request feedback for the Ministry. (Discuss feedback and answer questions as needed following the donation – 30 minutes.)

STEP 6

Medical Mission Trip &

Hand Carry Donations

Hospital staff participating in medical mission trips may request supplies using the MSA online request form or completing the full application form provided on each accredited MSRO's website.

Associates can Request Supplies on the MSA website.
Or by contacting an MSRO Directly.

First time requesting hand carried products or sponsoring a larger shipment?

STEP 7

Donation Reports and Partner Feedback

The MSA will provide each Ministry with quarterly donation program reports. The reports will be available via dashboards that can be embedded in websites and emailed reports.

Sample Reports

Presentations

Handouts